Creating Successful Meetings

PROGRAM OBJECTIVES: Meetings are ever-present in the workplace today.  They are absolutely necessary to accomplish key team and corporate objectives, and yet they can also become vehicles for lost time, and decreased motivation.  This workshop for managers, project leaders and individuals focuses on developing the guidelines and processes for facilitating effective meetings to ensure maximum team productivity and ownership.

LEARNING AND RETENTION ACTIVITIES: Through active participation, attendees will:

• Understand the importance of meeting planning

• Conduct and analyze their own SMM Survey

• Learn how meeting participants view the meetings they attend

• Identify the most important characteristics of successful meetings

• Define and understand the meeting process

• Learn 6 critical meeting preparation steps

• Utilize the Meeting Preparation Worksheet in the planning process

• Create and understand the elements of an effective agenda

• Create a set of Ground Rules to enhance meeting effectiveness

• Identify meeting challenges and devise solutions

• Learn the 8 steps to completing a successful meeting

• Identify, list, and share Best Practices for successful meetings

• Recognize the importance of continuous meeting assessment and improvement

• Appreciate the value of the Flip Charts, White Board, and Checklists

PROGRAM DETAIL: Utilizing targeted exercises and workshop volunteers who will participate as meeting secretary and exercise coordinators, the workshop focuses on the key components of a successful meeting:

• SMM Survey

• Meeting Process

• Meeting Preparation

• Agenda – Creation and importance

• Meeting Ground Rules

• Basic steps for conducting a meeting

• Meeting Completion – Importance and steps

• Challenges and Solutions to successful effective meetings

• Best Practices  

PROGRAM FORMAT: This program is a highly interactive, four-hour, workshop.  It unfolds as an ideally run meeting, where participants learn by doing – facilitating, discussing and planning.  Each participant receives his or her own Learning Guide for use during the workshop and to reinforce retention in the workplace.

An optional one-on-one Personal Consultation for each participant is also available to support the learning retention process and to help ensure maximum application.